Automate Lease Renewal Outreach to Tenants Before Expiry
Keep units occupied — detect leases nearing their end and start renewal outreach with the terms and an easy way to confirm.
- 1
Find Expiring Leases
Add a
Schedule Triggerdaily and anAirtablenode listing leases ending within 90 days. - 2
Send the Renewal Offer
Add a
Gmailnode presenting the renewal terms and a link to confirm or discuss. - 3
Alert the Manager
Add a
Slacknode notifying the property manager so they can follow up personally. - 4
Track the Response
Add an
Airtableupdate recording the renewal decision as it comes in. - 5
Activate and Test
Activate the workflow and set a test lease to expire soon. Confirm outreach and alerts fire.
Frequently asked questions
How early should outreach start?
60-90 days gives time to renew or re-list the unit if the tenant declines.
Can I offer renewal incentives?
Yes — include a modest incentive for early renewal to lock in good tenants and avoid turnover costs.
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