Automate New Employee Onboarding Tasks the Moment They're Hired
An n8n workflow that fires when a new hire is added to your HR tool, then creates their onboarding checklist as tasks, sends a welcome email, and alerts IT to provision accounts — so day one is fully prepared without HR chasing five departments by hand.
- 1
Trigger on the new hire
Add a
Webhooknode fed by your HR tool's 'new employee' event. ASetnode captures name, work email, role and start date. - 2
Branch by role
A
Switchnode routes engineers, sales and ops to their own task sets, so each person gets a relevant checklist rather than a generic one. - 3
Create the checklist
A
Notionnode (or loop of task creates) adds each onboarding item — equipment, accounts, intro meetings, first-week goals — assigned and due-dated relative to the start date. - 4
Welcome + notify IT
A
Gmailnode sends a warm welcome with first-day logistics, and aSlacknode pings the IT channel with the accounts to provision. Nothing slips through the cracks before day one.
Frequently asked questions
Where does the new-hire trigger come from?
Any HR system with a webhook or an n8n node — BambooHR, Personio, Deel, or even a Google Form / Airtable 'new hire' record. The workflow only needs the person's name, email, role and start date to kick off the rest.
Can the checklist differ by role?
Yes. A Switch node branches on the role or department and creates a different task set — engineers get repo access and a laptop request, sales get CRM seats and territory setup. One workflow covers every role by mapping each to its own checklist.
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