Auto-Book Meetings From Email Requests Using AI and Outlook
When someone emails asking to meet, AI reads the request, checks your Outlook calendar for free slots, and proposes times back automatically.
- 1
Trigger on Incoming Mail
Add a
Microsoft Outlook Triggernode for new messages in your inbox. - 2
Detect Scheduling Intent
Add an
OpenAInode that returns whether the email is a meeting request and any preferred timeframe mentioned. - 3
Find Free Slots
Add a
Microsoft Outlooknode querying your calendar for the requested window and return two or three open slots. - 4
Draft the Reply
Add an
OpenAInode that writes a polite reply proposing the available slots, then aOutlooknode to save it as a draft for your approval. - 5
Activate and Test
Activate the workflow and send yourself a meeting request. Confirm a draft reply with real open slots is created.
Frequently asked questions
Can it book automatically once they confirm?
Add a follow-up branch that watches for the confirmation reply and creates the calendar event with an invite.
How do I avoid double-booking?
Re-check availability right before creating the event, since slots may fill between the proposal and confirmation.
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