Content & Social Media · n8n

Automate Podcast Guest Booking From Pitch to Confirmed Recording

Book guests without the chaos — capture guest pitches, send a scheduling link on acceptance, and create the recording event with prep notes automatically.

difficulty Intermediatesetup 40 minresult Guest booking runs smoothly from first pitch to a confirmed, prepped recording slot.—
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  1. 1

    Capture Pitches

    Add a Typeform Trigger node for your guest pitch form.

  2. 2

    Log the Guest

    Add a Notion node creating a guest card in a Pitched state with their bio and topic.

  3. 3

    Send a Scheduling Link

    On acceptance, add a Gmail node sending your Calendly link for the recording.

  4. 4

    Create the Recording Event

    When booked, add a Notion update and calendar event with prep questions for the host.

  5. 5

    Activate and Test

    Activate the workflow and submit a test pitch. Confirm the card, link and event all flow.

Frequently asked questions

Can I auto-generate interview questions?

Yes — add an AI step that drafts tailored questions from the guest's bio and topic for the host to refine.

How do I handle declines?

Send a gracious decline template and keep the guest in a `Maybe later` view for future seasons.

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