Compile Emailed Receipts Into a Monthly Expense Report Automatically
Collect receipts that arrive in your inbox all month, extract the details with AI, and generate a tidy monthly expense report ready for reimbursement.
- 1
Collect Receipts
Add a
Gmail Triggernode on aReceiptslabel so each tagged email flows in as it arrives. - 2
Extract the Details
Add an
Extract From Filenode for PDFs plus anOpenAInode returning vendor, amount, date and a spend category. - 3
Append to the Sheet
Add a
Google Sheetsnode adding each receipt as a row in the current month's tab. - 4
Generate the Monthly Report
Add a
Schedule Triggerat month-end that totals the sheet by category and emails the summary. - 5
Activate and Test
Activate both flows and forward a test receipt. Confirm it's parsed, logged, and included in the report.
Frequently asked questions
What about non-PDF receipts?
Add an OCR or vision step to read receipt images so photographed receipts are captured too.
Can I split by project?
Ask the AI to tag a project from the email context and group the report by project as well as category.
Log Stripe Payments from Zapier into a Google Sheets Accounting Ledger
An n8n workflow that receives successful Stripe charges relayed by Zapier, calculates fees and net amount, and appends a clean bookkeeping row to a Google Sheets ledger — giving small businesses a real-time revenue log without paying for accounting software.
Free recipeGenerate a Weekly Cohort Retention Report Automatically
Know if customers are sticking — build a weekly cohort retention report from your usage data and deliver it to the team without touching a spreadsheet formula.
Free recipeGet Alerted the Moment a Supplier Changes Their Prices
An n8n workflow that periodically fetches your suppliers' price lists, compares them to the last known prices, and alerts you to any increases or drops with the exact delta — so cost creep never silently erodes your margins and you can renegotiate or re-price in time.